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How to export PST file from Office 365

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You can use the following instruction to export .pst files from the admin panel:

Step 1: Firstly, you need to login to your Office 365 account and launch Microsoft 365 Admin center

Step 2: From the Admin centers, click on the Security and Compliance option

Step 3: Under the Security and Compliance section, select Permissions option and Drag to eDiscovery Manager.

Note: Now, to access various eDiscovery features, it is important to be a member of the eDiscovery Manager role group.

Step 4: After that, Checkbox beside eDiscovery Manager, Next Edit icon to add the important roles which are required for the Discovery Management group

Step 5: Generally, the role group is assigned to the following roles i.e., Case Management, Compliance Search, Export, Hold, Preview, Review and RMS Decrypt

Step 6: Suppose if, the Export role is missing, click Edit role group and add the same.

Step 7: The Role is assigned, now, Drag Down to Search and Investigation and select the Content search option

Step 8: From the new window, click on the New search option which is available in the latest version of eDiscovery Content Search.

Step 9: After that, specify the data to be exported from Office 365 mailboxes to PST file format in the search window. The user can Add conditions to make Office 365 search process more accurate as per need. As you can see there are multiple items available to filter search emails and other items.

Step 10: To Export Office 365 mailboxes to PST from all mailboxes, select Specific locations and Modify.

Step 11: Now, choose emails or specify the mailboxes using Choose users, groups option

Step 12: One can also export mailboxes from SharePoint and Public folders by enabling Public folders option

Step 13: The Search option renders multiple other filtering options such as, Equals Any of and many more which selectively exports the contents

Step 14: In order to Export all Outlook 365 mailboxes to PST in bulk, do not add any conditions or keywords, simply click on Save and run button. On which, the tool will prompt to enter the name of the search

Step 15: Once the Save button is clicked, the tool will start the search in the background.

Step 16: Preview all the search results you want to export as you can see below.

Step 17: Now Go back to saved searches and Select Folder name to export Office 365 Online Mailbox to PST. As we have selected Export PST file, one can check the status of the search with all the details concerning the search result. To do that, click on More menu and choose Export results option.

Step 18: From Export results wizard, select the radio button according to the requirement. Make sure that you do not check Enable deduplication option unless there is a need to search results which are required to be exported to a single PST file

Step 19: After the required settings are done, click on the Export button at the bottom of the window. To Start exporting process. Next Close this Tab.

Step 20: In order to check the export progress, go back to the searches and click on the Export tab.

Step 21: Before the export process gets completed, a user can click Download results button which will begin downloading the results.

Step 22: Ensure to copy the Export key which is required in the Click Once/eDiscovery application to export Office 365 Mailboxes to PST

Step 23: Then, paste the copied export key under the Paste field and select the desired folder to save the PST file

Step 24: At last, click on the Start button to begin the export process which will export Office 365 Mailbox to PST file format.

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