Asana and Trello to Microsoft Planner Migration

No. Planner has no native importer for either, which is why this is a mapping-and-scripted-load engagement rather than a button. We export from the source, map every board element to its Planner equivalent in a workbook you approve, and load through the Microsoft Graph Planner API, pilot plan first. The absence of an importer is also the reason to migrate deliberately: it forces the decisions — what to keep, what to retire, what needs premium — that make Planner usable afterward.

Where the source lets us read them. Asana's native exports carry no comments, so they are retrieved through the Asana API where your plan permits; Trello's JSON export includes comments within its export limits, while its CSV does not. In Planner they cannot be recreated as native comments under the original author — Planner attributes comments to the account that posts them — so we preserve them as a read-only history block inside each task's notes, with author and date in the text. It is searchable and honest; it is not a live thread.

They land in the plan's SharePoint document library — every Planner plan belongs to a Microsoft 365 group with its own library — and each task references its files from there. Retrieval depends on the source: Trello includes raw attachments in workspace exports on Premium and Enterprise plans and exposes them through its API otherwise; Asana attachments are retrieved through its API. Files hosted elsewhere (Google Drive, Dropbox links) stay links. Attachment volume is one of the factors sized in the quote.

Only if your boards use what basic Planner lacks: custom fields, dependencies, a timeline or Gantt view, sprints, or workload views. Those are premium-plan features, and the users who create and work in a premium plan need a Planner Plan 1 or a Planner and Project Plan 3 or Plan 5 license — our subscription pages show Microsoft's current list price, the same price as buying direct. The fit check makes this a per-board decision; most Trello boards and many Asana projects fit basic Planner, and premium is licensed for the few that need it rather than for everyone.

Usually, with design. Microsoft publishes Planner's limits on tasks and buckets per plan and checklist items per task, and a board that exceeds them becomes two plans — split by list group, by year, or by active-versus-done — with the split recorded in the mapping workbook. Completed cards are a separate question: the fit check asks whether they need to live in Planner at all or can stay in a read-only export, which is often the better answer.

Custom fields and dependencies map to premium-plan features where you license them. Where you do not, custom-field values are preserved in each task's notes so nothing is lost, and dependencies are written into the notes as text — visible, not enforced. We tell you which boards actually use these features during the fit check, because many teams configured them once and stopped.

Yes, for members who exist as Microsoft 365 accounts — the identity resolution step matches source members to accounts before the load. Members without an account (former staff, external collaborators) need a decision: reassign to a named owner, leave unassigned, or, for external people, add them as guests to the plan's group where your policy allows. Nothing arrives assigned to a migration service identity.

Our default recommendation is no for archived boards and closed projects, and yes for completed tasks on active boards, because context matters when a board is live and rarely does when it is dead. Archived material is better kept as a read-only export you can search. The fit check turns 'migrate everything' into a list you approve, and that list is what the quote covers.

No. Asana or Trello and Planner coexist through the engagement; the load runs from exports while people keep working. What you commit to is a freeze date after which changes in the source are captured by the delta pass, and a cutover day on which the source goes read-only rather than dark. People can still look things up, and the guide tells them where their board went.

After the closeout report is accepted, your read-only period has run, and any automations or integrations that still pointed at the source are rehomed. Cancelling early removes your rollback path and can remove API access to attachments not yet retrieved, so the closeout notes sequence it. The contract and its timing are yours; we tell you when the technical conditions are met.

No — that is coexistence, not migration, and it is a better fit for many organizations that rely on Asana's portfolio features. Our Asana integration pages cover connecting Asana to Teams, Power Automate and SharePoint so tasks, notifications and files flow between the two without moving anything. We help you choose in the first call, and we will say plainly if migration is the wrong answer for you.

$1,950 per project as an estimate for one source workspace and the boards or projects nominated in the fit check, confirmed as a fixed written quote before work begins — you pay after you approve delivery. Large estates, heavy attachment volumes and a large share of premium plans are priced in the quote, not discovered mid-project. Planner premium licenses and any Asana or Trello plan upgrade needed for exports are separate and remain your decision.