Company Document Migration to SharePoint Online or Teams — File Share Migration
Company Document Migration to SharePoint Online or Teams is a migration service for organizations moving file shares, folders, and documents from a file server or a third-party service like Box, Dropbox, or Google Drive to SharePoint Online or Teams. SKU: ITPWW510MIGOT. Price: $800,00 per project. Duration: 7 days. Manager: Roman Sotnik.
What this engagement is
This service migrates files, folders, and documents from on-premises or cloud-based file storage systems such as Google Drive, Box, or Dropbox to SharePoint Online or Teams. The goal is to guarantee a successful and smooth migration process from the source location to SharePoint Online or Teams, so users can store, share, and collaborate in a single, secure place in real time and from any device. Project will be considered completed once all data has been fully and properly migrated to SharePoint Online or Teams.
Success criteria
What you receive
How the work unfolds
Confirm project scope, source and destination locations, key contacts, communication process, expected timing, cutover approach, and any known constraints such as unsupported files, path length issues, permissions requirements, or business blackout periods.
Validate administrative or delegated access to the file server or third-party storage platform, confirm read access to the in-scope data, and verify access to the target SharePoint Online site or Teams-connected SharePoint location where the content will be migrated.
Review the source data structure, approximate data volume, folder depth, file types, naming issues, duplicate or obsolete content concerns, and metadata availability. Based on the assessment, select the migration method and define the migration sequence, validation approach, and cutover plan.
Run the initial migration of in-scope files and folders to SharePoint Online or Teams, monitor migration results, address common migration warnings or failures where possible, and perform preliminary checks to confirm that content is landing in the correct destination.
Coordinate the final migration window, migrate remaining changed or newly added content, perform post-migration validation against the agreed success criteria, and confirm completion with the client point of contact before closing the project.
Prerequisites
Who does what
IT Partner
- Perform Data Assessment.
- Choose the right data migration approach.
- Migrate the required data between the source and destination.
Your team
- Provide access to server(s) and data location(s).
- Provide the required SharePoint or Teams destination information.
- Coordinate Client resources and staff schedules.
- Provide a dedicated point of contact responsible for working with IT Partner.
- Coordinate any outside vendor resources and schedules.
What's not included
Limitations & technical notes
Frequently asked questions
What is the Company Document Migration to SharePoint Online or Teams service?
Company Document Migration to SharePoint Online or Teams is a migration service for moving company files, folders, and documents from a file server or third-party storage service to SharePoint Online or Teams. It is intended for organizations that want users to store, share, and collaborate on documents in Microsoft 365 from a single secure location.
Which source systems can be migrated to SharePoint Online or Teams?
This service covers migration from on-premises or cloud-based file storage systems, including file servers and third-party services such as Google Drive, Box, and Dropbox. The exact migration approach is selected after IT Partner assesses the source data and access requirements.
What Microsoft 365 destinations are supported by this migration service?
The service migrates required data to SharePoint Online or Teams. The client must provide the required SharePoint or Teams destination information so IT Partner can move the files to the correct location.
What is included in the document migration service?
The service includes a data assessment, selection of the data migration approach, migration of required data from the source to the destination, and migration of supported metadata such as author and creation date where the source system allows it. The project is considered complete once all in-scope data has been fully and properly migrated to SharePoint Online or Teams.
What is not included in this SharePoint Online or Teams migration service?
Planning and configuration of the desired SharePoint Online or Teams solution are not included in this service. This means the engagement focuses on migrating data, not designing information architecture, configuring collaboration sites, or building the final SharePoint or Teams structure unless separately agreed with IT Partner.
How long does the Company Document Migration to SharePoint Online or Teams take?
The stated duration for the Company Document Migration to SharePoint Online or Teams service is 7 days. The timeline assumes required prerequisites, source access, destination details, and client coordination are available when needed.
How much does the SharePoint Online or Teams document migration service cost?
The listed price for Company Document Migration to SharePoint Online or Teams is $800,00 per project. The service SKU is ITPWW510MIGOT, and any scope questions should be confirmed with IT Partner before purchase.
What are the prerequisites for this migration service?
The client must have a Microsoft 365 tenant and the required SharePoint or Teams licenses. These prerequisites are required because the target destination for the migrated documents is SharePoint Online or Teams.
What happens during the migration engagement?
The engagement follows milestones that include a kickoff meeting, access to the source system, data assessment and migration planning, initial migration, and cutover with final migration. These steps allow IT Partner to review the data, choose an appropriate migration approach, move the required content, and complete the final transition to SharePoint Online or Teams.
Who is responsible for performing the migration work?
IT Partner is responsible for performing the data assessment, choosing the right migration approach, and migrating the required data between the source and destination. The client is responsible for providing access, destination details, staff coordination, and a dedicated point of contact.
What does the client need to provide for the migration?
The client must provide access to the relevant servers or data locations, the required SharePoint or Teams destination information, and coordination for internal staff schedules. The client must also provide a dedicated point of contact and coordinate any outside vendor resources or schedules needed for the migration.
Will file metadata be migrated to SharePoint Online or Teams?
Metadata such as author, creation date, and other available metadata may be migrated, but only when it can be moved from the source system. Metadata migration depends on the capabilities and limitations of the original file storage platform.
How does IT Partner decide the migration approach?
IT Partner selects the data migration approach after assessing the source data and the target destination. This is included in the service because different source systems, folder structures, and metadata capabilities can affect the best migration method.
Will users experience downtime during the document migration?
The service includes an initial migration followed by cutover and final migration, but the exact user impact or downtime is not specified in the service scope. Organizations should confirm expected business impact, access windows, and any required user communications with IT Partner during planning.
Can this service migrate both folders and individual files?
Yes, the service is designed to migrate files, folders, and documents from the required source location to SharePoint Online or Teams. The in-scope data is determined during assessment and planning.
When is the migration project considered complete?
The project is considered complete once all in-scope data has been fully and properly migrated to SharePoint Online or Teams. A listed success criterion is that required data is migrated with supported metadata where that metadata can be moved from the source system.
Does this service include SharePoint site design or Teams setup?
No, planning or configuration of the desired SharePoint Online or Teams solution is explicitly not included. The client should have the destination information available, or arrange separate work if site structure, Teams configuration, permissions design, or broader collaboration planning is required.
Who manages the Company Document Migration to SharePoint Online or Teams service?
The listed service manager is Roman Sotnik. Clients should use the assigned IT Partner process to confirm project details, access requirements, and scheduling.
What should we confirm with IT Partner before starting the migration?
Before starting, confirm the source locations, destination SharePoint or Teams locations, access requirements, metadata expectations, cutover timing, and any business impact. This is important because the service scope includes migration execution and data assessment, while some details such as downtime and destination configuration are not fully defined in the service description.