HubSpot + Microsoft Intune Integration — Secure HubSpot Access with Conditional Access

IT Partner's HubSpot + Microsoft Intune Integration connects HubSpot with Microsoft Intune and Microsoft Entra ID so HubSpot access can be controlled using device compliance, Conditional Access, and app protection policies. The service is designed to help marketing, sales, and IT teams reduce HubSpot data leakage risk across office laptops, home PCs, mobile devices, remote users, and BYOD scenarios.

This service is intended for organizations using HubSpot Professional or Enterprise with Microsoft Intune Plan 1 and Microsoft Entra ID P1. It is especially relevant where HubSpot contains PII or sensitive customer data and access must be controlled based on device compliance, location, device risk, or user role.

The service includes configuring HubSpot as an enterprise application in Microsoft Entra ID, setting up SAML/SSO, configuring risk-based Conditional Access policies, deploying Intune device compliance rules, and applying app protection policies for the HubSpot mobile app. It also includes monitoring and enforcement so HubSpot access attempts are evaluated by Microsoft Entra ID Conditional Access and device access patterns can be monitored in Microsoft Endpoint Manager.

The stated prerequisites are HubSpot Professional or Enterprise, Microsoft Intune Plan 1, and Microsoft Entra ID P1. HubSpot Professional or Enterprise is required for SAML/SSO, Intune Plan 1 is included in Microsoft 365 Business Premium, E3, or E5, and Entra ID P1 is the minimum requirement for Conditional Access.

Yes. The service requires HubSpot Professional or Enterprise because SAML/SSO is a prerequisite for centralized authentication through Microsoft Entra ID.

IT Partner configures HubSpot as an enterprise application in Microsoft Entra ID and sets up Conditional Access policies for HubSpot. Access can then be evaluated based on conditions such as location, device risk, user role, and device compliance before a user is allowed to access HubSpot.

Microsoft Intune device compliance rules are used to determine whether a device meets requirements before HubSpot access is granted. The service can include compliance rules such as encryption and minimum OS version requirements, and non-compliant devices can be blocked from accessing HubSpot data.

Yes. A stated success criterion of the service is that non-compliant devices are blocked from accessing HubSpot data, with access attempts evaluated by Microsoft Entra ID Conditional Access.

Yes. The service includes configuring access revocation for lost, stolen, or non-compliant devices, so access to HubSpot can be removed when a device no longer meets the required conditions.

Yes. The service is intended for BYOD scenarios and can apply app protection policies to help protect corporate HubSpot data without necessarily managing all personal content on the device. A stated outcome is that corporate data can be remotely wiped from HubSpot without affecting personal content on employee-owned devices, where supported by the platform and app version.

IT Partner can apply Microsoft Intune app protection policies, also known as MAM policies, to the HubSpot mobile app to control data sharing. The stated controls include restrictions such as copy/paste and save-as limitations to reduce the risk of HubSpot customer data leaving managed contexts, where supported by the platform and app version.

For browser-based HubSpot access, the primary control is granting or denying access to the session through Microsoft Entra ID Conditional Access. The service notes that fine-grained in-session browser controls are limited, so any browser-specific enforcement expectations should be confirmed during scoping.

The service notes a limitation for Windows and Mac desktop apps: full device-level management beyond browser control typically requires third-party MDM solutions. IT Partner's stated scope focuses on Microsoft Entra ID Conditional Access, Microsoft Intune compliance, app protection policies, and centralized monitoring for HubSpot access.

Protection for downloaded or offline HubSpot data may have limitations depending on the device and app version. The service can apply access, compliance, and app protection controls, but offline data protection should be reviewed during scoping because the source service notes limitations in this area.

The engagement follows three main milestones: Entra ID integration, Intune policy deployment, and monitoring and enforcement. IT Partner configures HubSpot in Microsoft Entra ID with SAML/SSO and Conditional Access, deploys device compliance and app protection policies through Intune, and then configures enforcement so non-compliant devices are blocked and access patterns can be monitored.

The service description does not specify a fixed downtime window or whether downtime is expected. Because Conditional Access and SAML/SSO changes can affect user sign-in behavior, IT Partner should confirm the rollout approach, testing plan, and user impact during project scoping.

The published duration is “Duration varies by project.” Final timeline is customized after scoping because the effort depends on the HubSpot environment, Microsoft Entra ID and Intune readiness, device compliance requirements, app protection requirements, and rollout approach.

The service is billed hourly / time-and-materials with no fixed price, and the scope is defined per project. The service SKU is ITPWW110DEVOT, and the project manager listed for the service is Roman Sotnik.

IT Partner is responsible for configuring the HubSpot and Microsoft integration activities described in the service scope, including Entra ID enterprise application setup, SAML/SSO, Conditional Access, Intune compliance rules, app protection policies, access revocation controls, and monitoring of device access patterns in Microsoft Endpoint Manager. The service content states these activities as integration activities, but it also notes that a formal responsibility matrix should be confirmed for contracting.

The service content does not specify a formal client responsibility list. At minimum, the organization must meet the stated prerequisites—HubSpot Professional or Enterprise, Microsoft Intune Plan 1, and Microsoft Entra ID P1—and should confirm with IT Partner what access, approvals, test users, policy decisions, and change communications are required during scoping.

After completion, HubSpot access attempts and device compliance status can be monitored from Microsoft Endpoint Manager, and access enforcement continues through Microsoft Entra ID Conditional Access. The service also supports generating audit reports for regulations such as GDPR and CCPA to help demonstrate controlled access to sensitive customer data.