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Implementation

Asana + Microsoft Entra ID Integration — SSO, SCIM & Access Control

IT Partner’s Asana + Microsoft Entra ID Integration connects an Asana Enterprise workspace with Microsoft Entra ID to support SSO with SAML 2.0, automated user provisioning and deprovisioning with SCIM 2.0, group-based access mapping, and Conditional Access and MFA enforcement. It is for growing companies using Asana Enterprise, IT teams looking to automate user access, and organizations prioritizing security, compliance, and scale.

Timeline Duration varies by projectService owner Roman SotnikMicrosoft Entra ID
01 — Overview

What this engagement is

This service automates identity management between Microsoft Entra ID and Asana so organizations can manage access centrally instead of manually adding users, removing users, and tracking team membership in Asana. IT Partner connects the Asana workspace to Microsoft Entra ID using secure, enterprise-grade APIs and configures SSO, provisioning, group-to-team mapping, and Conditional Access controls based on the customer’s structure. Commercial details from the source: SKU ITPWW060DEVOT; pricing is hourly / time-and-materials with no fixed price and is scoped per project; duration is Duration varies by project; manager is Roman Sotnik. Final pricing and timeline are customized after scoping. IT Partner LLC is a Microsoft Solutions Partner with 15+ years of experience in secure SaaS integrations and a focus on business continuity and low-friction automation. Source contact options: +1-855-700-0365, sales@o365hq.com, Request a Call at https://forms.office.com/r/atB1RqFeK6, and Message via Teams at https://teams.microsoft.com/l/chat/0/0?users=mym@itpartner365.com.

02 — Outcomes

Success criteria

01Single Sign-On (SSO) via SAML 2.0 is enabled for Asana through Microsoft Entra ID and validated with one or more test users.
02Automatic provisioning and deprovisioning of users using SCIM 2.0 is enabled and validated by creating, updating, and disabling test user access where supported by the customer’s Asana plan.
03Group-based access mapping from Entra ID to Asana teams is configured according to an approved mapping matrix.
04Conditional Access Policies and Multi-Factor Authentication (MFA) enforcement are enabled through Entra ID for the scoped Asana enterprise application.
05Onboarding is supported by assigning users to the right Asana access based on approved Entra ID group membership.
06Offboarding is supported by disabling or removing Asana access when the user is disabled, removed from the scoped assignment, or otherwise deprovisioned through the agreed process.
07Compliance support is improved through centralized Entra ID sign-in controls, MFA enforcement, and available sign-in and provisioning logs.
08Pilot users can access Asana through the intended SSO flow, subject to Asana configuration and customer policy.
09Provisioning logs and sign-in logs show successful activity for the agreed test cases or clearly document any expected platform limitations.
10Administrative handoff documentation is provided for the configured SSO, SCIM, group mapping, and Conditional Access approach.
03 — Deliverables

What you receive

✓Connection between the Asana workspace and Microsoft Entra ID using secure, enterprise-grade APIs.
✓SSO configuration via Entra ID using SAML 2.0.
✓SCIM provisioning setup for auto-creating and disabling user accounts.
✓Group-to-team mapping using custom logic.
✓Conditional Access Policies enforced via Entra ID.
✓Sync logic tailored to the customer’s structure.
✓Use of tools like Azure Logic Apps or Power Automate to keep the integration running in the background, where required and agreed during scoping.
✓Discovery summary and approved implementation assumptions for the Asana Enterprise workspace and Entra ID tenant.
✓Group and access mapping matrix for the scoped Asana teams, users, and Entra ID security groups.
✓Pilot test results for SSO, provisioning, deprovisioning, group assignment, and Conditional Access behavior.
✓Basic administrator handoff notes covering the configured enterprise application, provisioning configuration, monitoring locations, and operational considerations.
✓Remediation recommendations for any identity, licensing, Asana configuration, or policy constraints discovered during implementation.
04 — Plan

How the work unfolds

Discovery and Scoping

Confirm the customer’s Asana Enterprise workspace structure, Microsoft Entra ID tenant design, existing user lifecycle process, target groups, Conditional Access requirements, licensing assumptions, and any integration constraints.

Access and Readiness Validation

Validate required administrative access, Asana SSO and SCIM capability, Entra ID enterprise application permissions, test users, test groups, verified domains, and change approval requirements before configuration begins.

Identity and Access Design

Define the SAML SSO approach, SCIM provisioning scope, user attribute mapping, group-to-team mapping, pilot population, rollback considerations, and Conditional Access policy impact.

SSO Configuration

Configure Single Sign-On via Entra ID using SAML 2.0 for the Asana enterprise application and validate the authentication flow with approved test users.

SCIM Provisioning Setup

Set up SCIM provisioning for auto-creating, updating, and disabling user accounts, including attribute mapping, provisioning scope, and initial test synchronization.

Group-to-Team Mapping

Configure group-to-team mapping using custom logic and the approved mapping matrix, then validate that assigned users receive the intended Asana access.

Conditional Access Policies

Enforce Conditional Access Policies via Entra ID for the Asana application, including MFA requirements and any scoped conditions approved by the customer.

Optional Automation Configuration

Where required and included in the scope, configure supporting automation using tools such as Azure Logic Apps or Power Automate to support operational workflows around the integration.

Testing and Pilot

Run agreed test cases for SSO, provisioning, deprovisioning, group assignment, Conditional Access, MFA, and error handling with a controlled pilot group.

Cutover and Rollout Support

Support the customer through production enablement, user assignment changes, communication checkpoints, and post-cutover validation during the agreed implementation window.

Documentation and Handoff

Provide administrator handoff notes, summarize key configuration decisions, identify known limitations or follow-up items, and review where to monitor sign-in and provisioning activity.

05 — Before we start

Prerequisites

→Microsoft Entra ID tenant available and in active use.
→Asana Enterprise workspace available and licensed for SAML SSO and SCIM provisioning features.
→Customer has authority to configure Asana organization or workspace-level authentication settings.
→Customer can provide an Asana administrator or authorized admin account with permission to configure SSO, SCIM, domains, teams, and user access settings as required.
→Customer can provide Microsoft Entra ID administrative access or work with IT Partner through a privileged access process. Typical roles may include Global Administrator, Cloud Application Administrator, Application Administrator, Conditional Access Administrator, or equivalent scoped permissions.
→Required Microsoft licensing is available for the agreed Entra ID capabilities, especially Conditional Access, MFA enforcement, provisioning, and audit/sign-in log visibility.
→Verified email domains, user principal names, and email attributes are aligned between Entra ID and Asana or exceptions are identified before rollout.
→Test users, test groups, and representative Asana teams are available for pilot validation.
→Customer-approved group naming, access model, and group-to-team mapping decisions are available before production provisioning is enabled.
→Required SCIM token, SAML metadata, certificates, reply URLs, entity IDs, and application configuration values can be generated or exchanged during the engagement.
→Change window, stakeholder approvals, and user communication plan are available if production sign-in behavior will change.
→If Azure Logic Apps or Power Automate are used, the customer has the required Azure or Power Platform licensing, connectors, service accounts, and governance approvals.
06 — Working together

Who does what

IT Partner

  • Connect the Asana workspace to Microsoft Entra ID using secure, enterprise-grade APIs.
  • Configure the connection between the customer’s Entra ID and Asana Enterprise workspace.
  • Tailor the sync logic to the customer’s structure.
  • Configure SSO via Entra ID using SAML 2.0.
  • Set up SCIM provisioning for auto-creating and disabling user accounts.
  • Configure group-to-team mapping using custom logic.
  • Enforce Conditional Access Policies via Entra ID.
  • Use tools like Azure Logic Apps or Power Automate to keep everything running smoothly in the background where agreed in the project scope.
  • Review current Asana and Entra ID identity configuration and confirm implementation assumptions.
  • Prepare or validate the access mapping approach with the customer’s technical and business stakeholders.
  • Configure the scoped Entra ID enterprise application, SAML settings, SCIM provisioning settings, and relevant attribute mappings.
  • Configure or advise on Conditional Access and MFA policy targeting for the Asana application.
  • Run agreed test cases and help troubleshoot SSO, provisioning, deprovisioning, and assignment issues during implementation.
  • Provide basic handoff documentation and review operational monitoring points such as Entra ID sign-in logs and provisioning logs.
  • Identify risks, dependencies, and follow-up recommendations discovered during the engagement.

Your team

  • Provide timely access to the Microsoft Entra ID tenant, Asana Enterprise workspace, and any required administrative roles or supervised access sessions.
  • Confirm that Asana Enterprise licensing and Microsoft Entra ID licensing support the requested SSO, SCIM, Conditional Access, and MFA capabilities.
  • Designate business and technical stakeholders who can approve access mappings, policy behavior, change windows, and rollout decisions.
  • Provide or approve the list of Asana teams, Entra ID groups, pilot users, production users, and any exceptions that must be considered.
  • Supply test accounts and participate in validation of SSO, provisioning, deprovisioning, and Conditional Access scenarios.
  • Approve any production changes that affect user authentication, access assignment, or deprovisioning behavior.
  • Communicate user-facing changes to impacted employees, including sign-in method changes and MFA expectations.
  • Maintain the authoritative source of identity data, user lifecycle process, group membership ownership, and ongoing access governance after handoff.
  • Review and accept project deliverables, documented assumptions, and any known limitations or follow-up recommendations.
  • Purchase or assign any required Microsoft, Asana, Azure, or Power Platform licenses that are outside the service labor scope.
07 — Scope

What's not included

✕Microsoft Entra ID, Microsoft 365, Azure, Power Platform, or Asana license purchase costs unless separately quoted.
✕Asana workspace redesign, project migration, portfolio cleanup, task migration, or business process consulting unrelated to identity integration.
✕Broad Microsoft Entra ID tenant cleanup, identity governance redesign, privileged access program implementation, or enterprise-wide Conditional Access strategy beyond the scoped Asana application.
✕HRIS, payroll, identity governance, ticketing, or third-party system integrations unless specifically included in the scoped statement of work.
✕Custom software development, custom reporting, or complex workflow automation outside the agreed SSO, SCIM, group mapping, and optional automation scope.
✕Continuous managed service monitoring, 24/7 support, service desk operation, ongoing maintenance, or long-term administration after project handoff are not included by default; they are available as optional extra-cost add-ons delivered through IT Partner's NOC, third-party support partnerships, and a Microsoft Premier Support agreement when separately scoped and contracted.
✕End-user training programs, custom training materials, or broad change management campaigns beyond basic administrator handoff notes unless separately scoped.
✕Remediation of pre-existing directory hygiene issues such as duplicate accounts, incorrect email attributes, stale groups, broken ownership models, or unapproved access processes.
✕Network, device compliance, endpoint management, or Intune deployment work required to satisfy Conditional Access conditions unless separately scoped.
✕Formal compliance certification, legal attestation, penetration testing, or audit representation.
✕Guaranteed elimination of all manual access management, because final behavior depends on Asana capabilities, Entra ID data quality, licensing, and the customer’s operating model.
08 — Fine print

Limitations & technical notes

!Final pricing and timeline are customized after scoping.
!Pricing is hourly / time-and-materials with no fixed price and is scoped per project.
!Duration: Duration varies by project.
!SSO, SCIM, group mapping, and deprovisioning behavior depend on the Asana Enterprise features available in the customer’s subscription and Asana’s current platform capabilities.
!Microsoft Entra ID Conditional Access and some MFA controls require appropriate Microsoft licensing and correct policy targeting.
!SCIM provisioning is not instantaneous in all cases; propagation timing can vary based on Entra ID provisioning cycles, Asana API behavior, throttling, and service health.
!Attribute quality matters. UPN, email, domain, and identity matching issues can cause duplicate accounts, failed provisioning, or unexpected access behavior if not remediated.
!Some Asana permissions, project-level roles, guest access behavior, and workspace-specific settings may require manual administration or separate Asana governance decisions.
!Conditional Access policies should be tested carefully to avoid unintentionally blocking administrators, service accounts, break-glass accounts, or pilot users.
!Deprovisioning should be validated against the customer’s retention, legal hold, audit, and business continuity requirements before broad rollout.
!Use of Azure Logic Apps or Power Automate introduces dependencies on connector availability, licensing, service account design, monitoring ownership, and customer governance policies.
!The service improves identity control and audit readiness but does not by itself provide a formal compliance certification or replace the customer’s access review process.
09 — Questions

Frequently asked questions

What does IT Partner’s Asana + Microsoft Entra ID Integration include?

IT Partner’s Asana + Microsoft Entra ID Integration connects an Asana Enterprise workspace with Microsoft Entra ID for centralized identity and access management. The service includes SSO with SAML 2.0, SCIM 2.0 user provisioning and deprovisioning, group-to-team mapping, Conditional Access policy enforcement, MFA enforcement through Entra ID, and tailored sync logic using secure enterprise-grade APIs.

Who is the Asana + Microsoft Entra ID Integration service designed for?

This service is designed for organizations using Asana Enterprise that want to manage Asana access through Microsoft Entra ID. It is especially relevant for growing companies, IT teams trying to automate onboarding and offboarding, and organizations prioritizing security, compliance, and scalable SaaS access management.

What are the main outcomes of integrating Asana with Microsoft Entra ID?

The main outcomes are centralized sign-in, automated user lifecycle management, and stronger access controls for Asana. After configuration, users can sign in to Asana through Entra ID SSO, accounts can be created or disabled through SCIM provisioning, group membership can map to Asana teams, and Conditional Access and MFA can be enforced through Microsoft Entra ID.

Does this service configure Single Sign-On for Asana?

Yes, IT Partner configures Single Sign-On for Asana through Microsoft Entra ID using SAML 2.0. This lets organizations centralize authentication for Asana in Entra ID instead of relying only on separate Asana credentials.

Does the integration support automatic provisioning and deprovisioning of Asana users?

Yes, the service includes SCIM 2.0 provisioning setup for automatically creating and disabling Asana user accounts. This supports onboarding by granting access when users are assigned appropriately and supports offboarding by revoking access when a user leaves or is removed from the relevant assignment.

Can Microsoft Entra ID groups be mapped to Asana teams?

Yes, IT Partner configures group-based access mapping from Microsoft Entra ID to Asana teams using custom logic. The mapping is tailored to the customer’s structure, because each organization may organize departments, teams, and project access differently.

Does this service enforce MFA and Conditional Access for Asana?

Yes, Conditional Access policies and MFA enforcement are enabled through Microsoft Entra ID as part of the integration scope. This improves security and compliance support because Asana access can be governed by Entra ID controls rather than managed only inside Asana.

What systems are required before starting the Asana + Microsoft Entra ID Integration?

The stated prerequisites are Microsoft Entra ID and an Asana Enterprise workspace. The source does not specify exact licensing, admin role, API permission, SCIM availability, or SAML configuration requirements, so those details should be confirmed with IT Partner during scoping.

What happens during the implementation?

The implementation includes configuring SSO via Entra ID using SAML 2.0, setting up SCIM provisioning for user creation and disabling, configuring group-to-team mapping, and enforcing Conditional Access policies through Entra ID. IT Partner also tailors the sync logic to the customer’s structure and may use tools such as Azure Logic Apps or Power Automate to keep the integration running in the background.

How long does the Asana + Microsoft Entra ID Integration take?

The duration varies by project. IT Partner customizes the timeline after scoping because complexity depends on the customer’s Entra ID structure, Asana workspace configuration, group-to-team mapping requirements, and Conditional Access needs.

How is pricing determined for this service?

Pricing is hourly / time-and-materials with no fixed price. The source lists the SKU as ITPWW060DEVOT, and final pricing is scoped per project, so buyers should contact IT Partner for a project-specific estimate.

Is there expected downtime or business disruption during the integration?

The service is designed to automate identity management and run through secure APIs, but the source does not specify a downtime window or business-impact guarantee. Any cutover approach, testing plan, or user sign-in impact should be confirmed with IT Partner during project scoping.

What is IT Partner responsible for in this engagement?

IT Partner is responsible for connecting the Asana workspace to Microsoft Entra ID, configuring SAML SSO, setting up SCIM provisioning, tailoring sync logic, configuring group-to-team mapping, and enforcing Conditional Access policies through Entra ID. IT Partner may also use Azure Logic Apps or Power Automate to keep the integration running in the background.

What is the customer responsible for during the engagement?

The source does not define specific customer responsibilities such as providing tenant access, Asana admin permissions, approvals, test users, or stakeholder availability. Customers should confirm required access, approvals, and participation with IT Partner during scoping so the implementation can proceed smoothly.

What is not included in the Asana + Microsoft Entra ID Integration service?

Continuous monitoring, 24/7 support, ongoing maintenance, managed service monitoring, service desk operation, and long-term administration are not included by default. These services are available as optional extra-cost add-ons delivered through IT Partner's NOC, third-party support partnerships, and a Microsoft Premier Support agreement when separately scoped and contracted. Buyers should also confirm whether items such as broader Asana administration, licensing changes, custom reporting, or unrelated Entra ID cleanup are included before approving the scope.

Can the integration help with employee onboarding and offboarding?

Yes, the integration supports onboarding and offboarding through Entra ID-driven access control. New users can be assigned to the right Asana access based on provisioning and group mapping, and departing users can have Asana access revoked when their account is disabled or removed from the relevant assignment.

How does this service support compliance and audit readiness?

The service improves compliance support by enforcing MFA and Conditional Access through Microsoft Entra ID and by enabling more centralized identity controls and access-related logging. It also reduces manual access management because provisioning and deprovisioning are handled through SCIM-based automation.

What happens after the integration is completed?

After completion, Asana access is managed through the configured Microsoft Entra ID integration, including SSO, provisioning, group-based mapping, and Conditional Access controls. Continuous monitoring, 24/7 support, and ongoing maintenance are not included by default, but are available as optional extra-cost add-ons delivered through IT Partner's NOC, third-party support partnerships, and a Microsoft Premier Support agreement.

How can a buyer request a quote or start scoping the service?

Buyers can contact IT Partner to scope the Asana + Microsoft Entra ID Integration because pricing is hourly / time-and-materials and duration is provided after project review. The listed contact options are +1-855-700-0365, sales@o365hq.com, Request a Call at https://forms.office.com/r/atB1RqFeK6, or Message via Teams at https://teams.microsoft.com/l/chat/0/0?users=mym@itpartner365.com.

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Hourly / time-and-materials; scoped per project
Duration varies by project
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